Microsoft Project Online – Project Management Information System (PMIS)
Deliver winning projects.
Microsoft has delivered flexible software for Project Portfolio Management (PPM) through editions of Microsoft Project Server and Microsoft Project Professional. With the latest release of the Project Family, the proven capabilities of Project Server are available as Project Online, a cloud service that offers organizations of all types and sizes increased agility with a smaller IT footprint. Project Online works with the SharePoint Online platform and enjoys the business benefits of Office 365, which modernizes productivity infrastructure without any compromise. Similar to Project Server, Project Online syncs seamlessly with Project Professional, the signature project management software embraced by project managers everywhere.
Both Project Online and Project Server offer flexible and innovative PPM solutions for everyday work, enabling you to effectively execute and achieve your strategic priorities.
Microsoft Project Online Offerings
Office 365 Subscription |
Audience |
Project Online Plan – 1 | For Team Members |
Project Online Plan – 3 | For Project Managers |
Project Online Plan – 5 | For Executives and PMO |
In sharp contrast to what most of us tend to believe, Project Plan 1 is an altogether new license option and NOT a renamed version of Project Online Essentials. If you are using Projects for the web and looking for the simplified approach to project management, the Project Plan 1 should be what would make it one of the best options.
It lets you get access to a streamlined option for quickly managing your projects with the simple choice of Project Plan 1 and Microsoft 365 experience.
A few of the features offered by the package would include.
- Simplified Task Scheduling – You can schedule your tasks rather quickly and smartly and organize them, preferably in a better manner.
- Visualized Timelines – You would have access to better visualization of your highlighted task paths. That would help you understand the difference between the tasks.
- Easier collaboration and communication – Use a combination of Project and Microsoft Teams for a productive collaboration. You should be able to indulge in a range of communication and collaboration options through the transfer of files sharing, chats, and a lot more.
Project plan 1 does offer you access to an enhanced and improved experience with an easy to use and coherent experience. A perfect combination with Microsoft 365 should be yet another advantage. The ease of use and an intuitive interface are a couple of features we would find a compelling option on almost every count.
Some of the options offered by the platform can include –
- Ease of managing your projects through visual and straightforward tools.
- Secure initialization and control of any project.
- An effective and efficient planning and status tracking
- Collaboration options from practically any location.
Compatibility – Windows 7 or later, Windows 10 Server, Windows Server 2012 R2, Windows Server 2008 R2, or Windows Server 2012.
It was earlier known as Project ‘Online’ Professional and has recently been renamed to Project Plan 3. This license would ideally be useful and a practical option for the project manager or resource manager. This license is designed to work in Project Online and Project for the web. It does provide you access to powerful project management capabilities so that you would be able to work with your projects from practically anywhere.
A few salient features offered by Project Plan 3 would include:
- Simplified Visual experience – Simple to use and intuitive interface through Microsoft 365 should be one of the unique and excellent options. This will give access to an intuitive and coherent user experience.
- The world-class Built-in Templates – You can either use the templates that are built within the project or choose to go to Office.com to pick your favourite templates.
- Easier collaboration and communication – You can use a combination of Microsoft Teams and Project to arrive at the best possible collaboration. The Microsoft Teams streamlines and makes it rather easy to share files, chats, and meetings.
- Visualized Timelines – You would be able to have a better understanding of the relationship between the different tasks. The concept of highlighted timeline should be yet another excellent option.
- Easy to follow roadmaps – Project Plan 3 provides you access to easily visualized roadmaps. This can go a long way in letting you visualize the progress in a project in a single view.
- Well informed decisions – The baseline comparisons between the actual progress to the original plan let you take the relevant decisions.
- Better reports – The Plan lets you have access to proper insights and reports. The built-in tools such as burndown help get a better idea.
- Options for better customization – The Microsoft Power Platform provides you with a higher degree of customization. This will help you better customize your project to meet your actual requirements.
In case if you are wondering, this the new name for the Project Online Premium. This license should be one of the excellent options for the users who are looking for access to an entire Project Online Platform. It provides you access to the complete portfolio selection. You would be able to plan, prioritize, and manage the whole project. You would be able to analyse the portfolio investment from practically anywhere.
Some of the salient features offered by the plan would include –
- Access it anywhere at any time – You will be able to edit, submit, view, and collaborate on any project on the move.
- Work with your Office apps – The license collaborates and integrates seamlessly with your Office apps such as Word, Excel, and PowerPoint, plus Teams, OneDrive, and SharePoint
- Intuitive Roadmaps – The roadmaps let you visualize the project in a more positive manner. Get access to every sort of progress that you have been able to achieve in your projects, programs, and portfolios.
- Create useful reports – The license lets you get access to the best insights into the best possible reports that you can share with your stakeholders.
- Easier and effective communication – A perfect combination and integration of Microsoft Teams and Project can help you indulge in a truly effective file sharing, meetings, and chats.
- Pick your own views – You can visualize your projects in different views based on the ones you would prefer. Choose between grid, board, and timeline.
The simple to use and easy to implement functionality along with a faster efficiency are what would make it one of the exciting options you would want to go with. The Microsoft Power Platform lets you customize your project management.
Some of the options available on the platform can be summarized as –
- You gain access to a complete cloud-based project and portfolio management.
- The license is best suited for resource managers and solution administrators.
- Demand management options
- Analysis of portfolios and proper optimization
- Enterprise resource management.
Compatibility – Windows 7 or later, Windows 10 Server, Windows Server 2012 R2, Windows Server 2008 R2, or Windows Server 2012.
How do they compare against one another – Microsoft Project Plan 1 vs 3 vs Plan 5
Features | Project Plan 1 | Project Plan 3 | Project Plan 5 |
Project Home Options Starting in a centralized view, create new projects easily, quickly access important, top-of-mind projects, or open projects most recently worked on. | Yes | Yes | Yes |
Grid View Plan and manage projects, using an ordered list of tasks. | Yes | Yes | Yes |
Board View option Visually track project tasks for better workflow and status, using out-of-box and custom task boards. | Yes | Yes | Yes |
Timeline view with Gantt chart Track and understand dates, assignments and the relationships of project tasks in visual timeline view. | Yes | Yes | Yes |
Collaboration and Communication Work together on projects, using Microsoft Teams. | Yes | Yes | Yes |
Co-authoringWork together with stakeholders and team members to edit and update task lists, project schedules, and more simultaneously. |
Yes | Yes | Yes |
Project planning and scheduling Includes familiar scheduling tools to assign project tasks to team members and use different views like Grid, Board, and Timeline (Gantt chart) to oversee the schedule. | Yes | Yes | Yes |
Reporting Use pre-built reports to track progress on your projects, resources, programs, and portfolios. | No | Yes | Yes |
RoadmapBuild visual, interactive roadmaps by aggregating different project types across your organization for visibility. |
Read-only access | Yes | Yes |
Timesheet submission Capture project and non-project time spent on payroll, invoicing, and other business tasks. | No | Yes | Yes |
Resource management Define the project team, request resources for the project, and assign project tasks to those resources. | No | Yes | Yes |
Desktop client Use fully installed, up-to-date Project desktop app. One license covers up to 5 PCs per person. | No | Yes, up to 5 PCs | Yes, up to 5 PCs |
Portfolio selection and optimization Model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers. | No | No | Yes |
Demand management Capture and evaluate project ideas from anywhere in the organization through a standardized process. | No | No | Yes |
Enterprise resource planning and managementView and compare how resources are used across projects to optimize assignments. |
No | No | Yes |
Integrated apps Choose the plan that best suits the needs of your organization to manage projects. | Project for the web | Project for the web Project Online Project Online desktop client | Project for the web Project Online Project Online desktop client |
How do they compare against one another – Microsoft Project Plan 1 vs 3 vs Plan 5
Having understood the significant features offered by each of the three Project Plans, let us check out the head-to-head comparison between the three plans.
Click here for pricing details
- Migrate/Setup Project Online
- Configure/Customize/Optimize Project Online Solutions
- Support & Training Services
- Project Online Benefits
Portfolio Management Portfolio Definition
Portfolio Strategy
Portfolio Analytics
Portfolio Optimization
Portfolio Monitoring
Risk and Issues Management Risk Definition, Checklists
Risk Analysis
|
Training and Documentation Role based Training
Project Management Integrated Tasks and Activities
Cost and Baselines
Tracking and Variances
Communication, Alerts and Notifications
Risk and Issues
Portals and Sites
|
Reporting & Dashboards ODATA based Excel Reports [Manually Refreshable.
ODATA based Power-BI Reports [Auto Refreshable]
Power BI Dashboards
Time Sheets Project Tasks, Administrative Time
Timesheet Approvals & Routing
|
Project Online Benefits
- Go Online with flexible plans that help you quickly and easily sign up for the service that best fits your business needs.
- Get up and running with enterprise-grade reliability and zero up-front infrastructure costs.
- Add teams and projects within minutes with a web-based portal.
- Immediately glean insight about your portfolio with new point and click reporting capabilities.
- Stream Project Pro for Office 365, your project management desktop application, directly from the web.
- Users can work on important portfolio planning tasks as well as monitor and plan projects – from their browser.
- Create workflows with SharePoint Online.
- Facilitate easy collaboration and communication in project teams.
- Users can check the status of a project anytime using online dashboards and mobile devices.
- Portfolio managers, project managers, and team members can access Project Online from anywhere with an Internet connection.
- Work mobility with Project Online smartphone functionality
- All operational maintenance is handled through the Project Online service
- Robust disaster recovery capability, globally redundant back-ups, and extensive privacy features. Filters help protect users against spam and viruses.
- Microsoft offers guaranteed uptimes and support on a 24/7 basis.
- A good overview of possibilities and benefits is given on this Microsoft page about Project Online.
Key features
- Simplified IT - Get your team up and running quickly with the latest technology and industry standards to separate PMO functionality from IT functionality.
- Active Directory integration - Manage user credentials and permissions.
- Reliability - We stand by our 99.9% uptime promise with an industry-leading financial guarantee.
- Security - Your data is yours. We safeguard it and protect your privacy.
- Administration - Easy to use and control. You can add and remove users in minutes. Use PowerShell for creating custom scripts and automating processes.
- Updates - We update the service regularly with new features and capabilities.
- Create workflows with SharePoint Online.
- Support - Plans for 24/7 phone support for advanced IT issues. Microsoft community support provides online answers, how-to resources, and connections with other Office 365 customers.
- Getting started - Project enables your organization to quickly start projects, prioritize project portfolio investments, and deliver results with the intended business value.
- Anywhere access - Access through secure cloud environment.
- Work management - Easily manage and collaborate on work as a team without the structure of a project but have visibility into the work for planning and reporting purposes.
- Demand management - Gain visibility into projects, operational activities, and everyday work. Streamline project initiation and progression by applying appropriate governance and control.
- Resource management - Deliver results with your workforce today and plan for the future to manage surplus and deficits across a planning horizon.
- Schedule management - Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change.
- Financial management - Adopt financial management processes and effectively track cost performance to ensure delivery within budget and that the portfolio realizes the forecasted benefits.
- Time and task management - Utilize a centralized and common approach to time reporting and task management.
- Issue and risk management - Prevent, identify, and mitigate potential business or project-related risks and issues.
- Reporting and business intelligence - Collect, categorize, understand, and make decisions about project data. Utilize business intelligence (BI) to provide visibility and decision support to proactively manage projects, programs, and portfolios.
- Program management - Deliver the forecasted benefits of the overall program and across underlying in-flight projects with the additional benefit of establishing and utilizing techniques that provide a program initiation and selection framework.
- Project and Portfolio Management Partner ecosystem - Microsoft PPM solution is backed by hundreds of Microsoft Partners who earned the PPM Competency, undergone relevant exams and conducted numerous deployments in over 80 countries world-wide. When help is needed with assessment, envisioning, deployment or training and you are ready to engage with Professional Services organizations—reach out to a PPM partner in your region.
- Simplified IT – Get your team up and running quickly with the latest technology and industry standards to separate PMO functionality from IT functionality.
- Active Directory integration – Manage user credentials and permissions.
- Reliability – We stand by our 99.9% uptime promise with an industry-leading financial guarantee.
- Security – Your data is yours. We safeguard it and protect your privacy.
- Administration – Easy to use and control. You can add and remove users in minutes. Use PowerShell for creating custom scripts and automating processes.
- Updates – We update the service regularly with new features and capabilities.
- Support – Plans for 24/7 phone support for advanced IT issues. Microsoft community support provides online answers, how-to resources, and connections with other Office 365 customers.
- Getting started – Project enables your organization to quickly start projects, prioritize project portfolio investments, and deliver results with the intended business value.
- Anywhere access – Access through secure cloud environment.
- Work management – Easily manage and collaborate on work as a team without the structure of a project but have visibility into the work for planning and reporting purposes.
- Demand management – Gain visibility into projects, operational activities, and everyday work. Streamline project initiation and progression by applying appropriate governance and control.
- Resource management – Deliver results with your workforce today and plan for the future to manage surplus and deficits across a planning horizon.
- Schedule management – Deliver the project on time with a map for execution and delivery framework to tracking progress and managing change.
- Financial management – Adopt financial management processes and effectively track cost performance to ensure delivery within budget and that the portfolio realizes the forecasted benefits.
- Time and task management – Utilize a centralized and common approach to time reporting and task management.
- Issue and risk management – Prevent, identify, and mitigate potential business or project-related risks and issues.
- Reporting and business intelligence – Collect, categorize, understand, and make decisions about project data. Utilize business intelligence (BI) to provide visibility and decision support to proactively manage projects, programs, and portfolios.
- Program management – Deliver the forecasted benefits of the overall program and across underlying in-flight projects with the additional benefit of establishing and utilizing techniques that provide a program initiation and selection framework.
- Project and Portfolio Management Partner ecosystem – Microsoft PPM solution is backed by hundreds of Microsoft Partners who earned the PPM Competency, undergone relevant exams and conducted numerous deployments in over 80 countries world-wide. When help is needed with assessment, envisioning, deployment or training and you are ready to engage with Professional Services organizations—reach out to a PPM partner in your region.
Contact Us:
If need any info, please contact us!
Head office address:
Proventures Education and Consulting Services Private Limited,
Flat No.102, Nestcon Zion
Plot No. 104E, HIG HUDA Layout,
Nallagandla,
Hyderabad 500019